Kilgore Independent School District

Prospective Vendors

Purchasing Information for Prospective Vendors 

Kilgore ISD operates as a political subdivision of the State of Texas. In order to satisfy all legal requirements regarding competitive procurement, other than advertised competitive bid requests, the District participates in the Region VII Education Service Center Purchasing Cooperative as well as several statewide programs, including Buyboard, TCPN, TIPS, PACE, TXMAS, HGAC, and U.S. Communities. If you would like to be added to the District’s vendor list, please consider bidding through one or more of the cooperative groups. Not only will this expedite the purchasing process, it will allow your business instant access to hundreds of additional governmental and educational entities.  
 
The widely used Region VII Purchasing Cooperative is currently being used by at least 129 educational entities.  Please visit the Region VII Purchasing Cooperative online or call (903)988-6859 for assistance with registration and bidding opportunities.
 
Requests for Bids, Proposals, or Qualifications 
When cooperative bidding is not the best option for a specific purchase or service, the District may solicit bids, proposals, or qualifications, as applicable. All opportunities of this type are published in the Kilgore News Herald and on the KISD website on the Purchasing Department page.
 
Sole Source Vendors
If you feel your business/organization is a ‘sole source’ vendor, meaning that your products or services can not be obtained from any other source, please complete a KISD Notarized Sole Source Declaration Form and forward it to purchasing@kisd.org. You may also mail it to the KISD Purchasing Department at 301 N. Kilgore St., Kilgore, Texas, 75662, or fax it to (903)983-3212.
 
Payment Terms & Sales Tax
As a governmental entity whose board meets on a monthly basis, KISD has 45 days to pay for goods or services from the date goods are received, the completion date of services, or the receipt of an invoice for goods or services- whichever is later.  (Texas Gov. Code 2251.021)  Invoices are processed for payment on a weekly basis.
 
KISD is exempt from sales tax under Chapter 20, Title 122A, Revised Civil Statutes of Texas.  E-mail purchasing@kisd.org to request a KISD tax-exempt certificate.
 
Conflict of Interest
Vendors are required by state law (Local Government Code Chapter 176) to disclose annually whether certain relationships exist with district officers or employees by completing Form CIQ: Conflict of Interest Questionnaire.  It is each vendor's responsibility to provide this information to the District.  Forms which note a conflict will be listed on the KISD website. 
 
For more information on this requirement, please visit the Texas Ethics Commission website.
 
Form 1295 - Certificate of Interested Parties 
When applicable, KISD will require an awarded vendor to complete Form 1295 which is a requirement of the State of Texas for specific contractual agreements. For more information about HB 1295 and filing requirements, visit the 1295 Information Page of the Texas Ethics Commission website.
 
Other Required Information  
All KISD vendors must complete a W-9 form to be entered into the KISD accounting system. We prefer that vendors use the KISD Substitute Form W-9 which allows us to collect better information for setting up your business in our accounting system, such as separate ordering and billing addresses, contact names, and e-mail addresses. 
 
If you have any questions regarding the Kilgore ISD purchasing process, please contact Megan Lawson, Assistant Business Manager, at (903)988-3900, ext. 2013, or by e-mail at purchasing@kisd.org.
 
Conflict Disclosures Received

The goal of the KISD Purchasing Department is to procure goods and services that provide the best overall value for our educational programs while remaining fiscally responsible to our taxpayers.